Events Management Playbook
You are planning a local event that will help Scouts Canada provide great, safe, Scouting adventures to youth in Canada.
This page is dedicated to the planning process and procedure requirements for Low-Risk events (Council scale and previously described ‘Area - Events’). If you are unsure about the risk level of the event you are planning, please visit the Event Assessment and Approval Procedures which outlines the risk categories. Typical low-risk events include multi-group soapbox derby’s or Kub Kar rallies and Council Beaverees and Cubarees.
The content on this page is intended to help the local event management team as well as the Approvals Team (CK3 or delegate) with the minimum required components of event planning that must be considered for a ‘low-risk’ Scouts Canada event. It will also help your local team make sure that the event that is planned provides a quality program to youth, is safe and contributes to the growth of our membership. It will also help identify the support needed by your local event team and will ensure that there is adequate support, if necessary.
For further support throughout the event planning process please reach out to Programsupport@scouts.ca they will be able to assign a dedicated Event Support Scouter to your event.
All events are rooted in the Events Standard which is designed to be comprehensive in scope but applied in a scalable manner to reflect the variance in complexity, location, duration and program requirements for a particular event. It is primarily targeted at High-Risk events, typically Canadian Jamborees, Pacific Jamborees or other large-scale often complex events with high attendance. Understanding and reviewing the Event Standard will be beneficial when developing the necessary planning components of a low-risk event. To make it easier for local event planners, included on the page is a specifically designed “Council Low-Risk Event Guideline” that is an extract of the minimum requirements for low-risk events from the Events Standard.