Scouts Canada places great importance on creating a fun and safe environment for our members, especially children and youth. It is your role as a safety leader to role model this behaviour and influence others to create and reinforce a culture of safety.
Safety leadership is more than ensuring compliance and rule-following. It is about setting the tone for what is both acceptable and desirable to ensure we maintain a safe environment for youth by modeling appropriate behaviours. While this may sound complicated, it is often simply a matter of choosing to do what is right as opposed to what is expedient.
ScoutSafe App User Guide
Incident Report Form
|Emergency Plan/Action Plan|
|Parent/Guardian Consent Form|
|Meeting Space Risk Assessment Checklist|
|Managing Challenging Situations|
|Camping Outdoor Activity Form Application|
|Safety First Policy|
|Camping and Outdoor Adventures Standards|
|Anti-Bullying and Harassment Policy|
|Code of Conduct|
|Group Operation Standards:
Camping and Outdoor Adventures Standards
First Aid Standard
International Travel Standard
Prohibited Activities Standard
Firearms and Weapons Standard
Shooting Sports Standard
Knives, Axes, Saws, Stoves, Lanterns and Other Camping Tools Standard
Safety Equipment Standard
Safety leadership is more than ensuring compliance. It is about setting the tone of what is both acceptable and desirable to ensure we maintain a safe environment and behaviours that role-model for our youth a leading safety culture. While safety leadership may sound complicated, it is often simply choosing to do what is right as opposed to what is expedient.
Fundamentally, we make a commitment to our parents, youth and members that when people are in our care they return in the same condition or better than when they arrived. At Scouts Canada, we believe that all accidents are preventable and our actions at all times will reflect that. We do our best to ensure no injury occurs on our watch, however small.
Ultimately, Group Committees have several key responsibilities when it comes to safety:
And ensure Scouters always err on the side of caution.
The safety of our youth, Volunteers and employees cannot be compromised. Health and safety must be integrated into everything we do. Every member of Scouts Canada will be diligent in identifying and managing risk so everyone can safely participate in Scouting adventures.
We will be role models for the future leaders that we represent. We will keep up our commitment to parents and youth that everyone can trust Scouting to be a safe place to have fun adventures.
Note: Child & Youth Safety is a special topic that is treated independently from Health & Safety.
The Group Commissioner is accountable to ensure all Group and Section activities identify and evaluate risks, implementing mitigation strategies where possible. This is to ensure the safety of members, the delivery of planned outcomes, the preservation of asset value and property, the protection of the environment—and to verify that all activities and projects are conducted within the law and regulatory requirements.
The list below is a sample of ‘standard’ risk areas—the standard also provides a sample Group Risk Register and completed Risk Assessment Matrix to support Groups getting started.
|Screening Interview Guide|
|Interview Assessment Summary|
|Interview Assessment — Youth-aged|
|Volunteer Screening Policy|
|Youth Protection Policy|
Volunteer screening is one of the core ways that everyone at Scouts Canada creates a fun, safe environment for children, youth and adults. Volunteer screening helps us to ensure that anyone interacting with youth knows their responsibilities, supports Scouts Canada’s Mission and Principles, and has the training needed to succeed in their roles.
|New Scouters, Rover Scouts & Other Volunteers|
|Scouts Canada Members||Non-Members|
|Scouters Under 18
(inc. CYC, AYC)
|Rover Scouts||Scouters & other
Adults (e.g. BP Guild)
|Day Activity: Parents
& Other Adults
Parents or Guardian
|Interview||Yes||Yes||Yes||Code of Conduct Review||Code of Conduct Review||Code of Conduct Review|
|Code of Conduct||Yes||Yes||Yes||Yes||Yes||Yes|
|Mandatory Training||Scouting Fundamentals||Scouting Fundamentals||Scouting Fundamentals||No||Safe Scouting for Parents||Safe Scouting for Parents|
|Supervision||Yes||Yes||Yes||Yes — 2 Scouters||Yes — 2 Scouters||Yes — 2 Scouters|
|Count for Ratio||Yes||Yes||Yes||No||No||No|
|Other||No||No||No||Role explained to youth||Role explained to youth||Role explained to youth|
|Returning Scouters and Rover Scouts|
|Scouters Under 18 (inc. CYC, AYC)||Rover Scouts||Scouters & other adults (e.g. BP Guild)|
|Interview||If new Group||If new Group||If new Group|
|Reference Check||If new Group||If new Group||If new Group|
|Code of Conduct||Yes||Yes||Yes|
|Wood Badge I||Yes||No||Yes|
|PRC Renewal||N/A||3 years from last PRC||3 years from last PRC|
Scouters must document all incidents, whether minor or serious, that occur during a Scouts Canada-sanctioned activity. An incident is an out-of-the-ordinary occurrence, such as an illness, injury, discipline problem, conflict, frightening situation or any unusual or unexpected occurrence during a Scouts Canada activity or event. As a general rule, if it’s something that you or a Scouter would inform a parent about, an Incident Report Form must be submitted.
A minor incident is defined as one that is unlikely to have future repercussions.
A serious incident is one that involves any of the following:
The Scouter in Charge or the Scouter closest to the incident must complete an Incident Report Form. The responsible Scouter must ensure that the form is sent by fax or email immediately to the Safe Scouting team at the National Service Centre:
Phone (emergencies only): 1-800-339-6643
Bullying and harassment are forms of abuse. Bullying and harassment break down the positive and protective environment we seek to develop, and can be physically, emotionally or sexually harmful. It is contrary to our objective of individual growth and development. Bullying and harassment in any form are unacceptable.
The bullying and harassment policy pertains and applies to ALL members of the Scouting community, and ALL the different forms of relationships within our community, including relationships between adult professionals, Volunteers and parents, as well as between children and youth of all ages. It is recognized that adults and older youth are role models, and that children and youth learn powerful lessons through observation of the behaviours of adults. Children and youth learn what is and what is not acceptable in relationships through observing the ways Scouters relate to each other, how Scouters relate to other children and youth in their Section, and how Scouters relate to them.
Because cyberbullying affects relationships and the social climate within the Scouting community, cyberbullying is covered by the same policy as other forms of bullying and harassment.
As the Group Commissioner is responsible for the overall health and safety of his or her Group, he or she is responsible to ensure that:
Scouts Canada recognizes its responsibility to deal fairly, constructively and consistently with expressions of concern or dissatisfaction from members, parents and non-members on behalf of themselves or their children. This procedure is not to be used:
The purpose of this guideline is to highlight the expectations and key actions required of Group Commissioners for group-specific Emergency Preparedness and Response. This document refers to the minimum requirements laid out in the Emergency Preparedness and Response Standard that ensures Scouts Canada members have an efficient and effective management of emergency situations with the potential to impact Scouts Canada, its stakeholders, the environment, assets, financial condition or reputation.
The primary role of the Group Commissioner is to ensure that all Scouters, especially Section Contact Scouters and “Scouters in Charge”, are both knowledgeable and competent to execute their requirements and the minimum expectations for Emergency Response—as specified in the Scouts Canada Emergency Preparedness & Response Standard and detailed in this guideline.
At all activities, Scouters must have the Emergency Response Plan, a list of participants, and the schedule of activities or itinerary available to all Scouters.
The following two sections provide specifics on Emergency Response and Emergency Communications that GCs need to ensure are adhered to at all times.
For every Scouting meeting, activity, camp or event, Scouters must prepare an Emergency Response Plan that addresses expected and unexpected situations. The Emergency Response Plan (ERP) will include the Emergency Response Guidelines that outline a number of specific situations and a corresponding course of actions for responding to emergencies. Additional measures must be developed for potential situations not addressed in the guidelines and noted on the ERP.
The Responsible Scouter must plan for group communication to be reliable and supported by back-up plans. Scouters must plan for a communication method between group members. This may include, but is not limited to, use of the buddy system, radios, mobile phones and whistles.
|1. Passive Management||2. Thoughtful Management||3. Proactive Management||4. Management Excellence|
|Safety Leadership||The Group meets all Scouts Canada Policies & Procedures||The Group Commissioner role models safety leadership, especially in challenging situations||All Scouters role model safety leadership, especially in challenging situations||Safety leadership is internalized by all members and is considered for every decision in and out of Scouting|